Alcohol and drug use costing Australian businesses $5.2 billion a year in lost productivity and absenteeism

A new academic paper written for the Australian Drug Foundation has found that alcohol and drug use is costing Australian businesses $5.2 billion a year in hidden lost productivity and absenteeism.

The paper entitled, “Workplace Alcohol and other Drug Programs: What is Good Practice?” estimates the annual cost of absenteeism due to alcohol alone to be close to $1.2 billion.

Australian Drug Foundation Head of Workplace Services, Phillip Collins, explains; “The costs of lost productivity or absenteeism due to alcohol and other drugs are well hidden in most businesses.” “Employers and HR departments simply don’t have enough information to attribute the days of work their staff are missing as being due to drug and alcohol use.

“With access to real-time information on absenteeism, employers can quickly identify; how often a worker is absent, how much working time has been lost, if there is a particular pattern forming, and in which area of the business absenteeism occurs most” advises Jamie Fitzsimons, Marketing Manager at Mitrefinch Workforce Management. 

Workforce time and attendance management systems specialise in recording unplanned absences and leave, producing a complete Absence Profile for an individual employee, group of employees, or department. Armed with this information management can determine how absence impacts the organisation's overall productivity and address potential issues before they get out of hand.

For more information on preventive alcohol and drug workplace programs and how they can help your business become healthier, happier and more productive visit the Australian Drug Foundation website: www.adf.org.au/programs-services/workplace-services.

New report reveals work is the primary cause of stress

Work is the biggest cause of stress in the UK, a study commissioned by mental health organisation Mind has revealed. 

The research showed that 34 per cent of those surveyed felt their job was either "very" or "quite" stressful and this was a bigger concern than financial or and health worries. 

One in five of the 2,000 people who took part in the survey said they had taken a day off sick because they could not cope with the pressure of going into work. However, 90 per cent made up a different excuse for their absence. 

Most cite excessive workload and/or long hours as the most significant causes of stress in the workplace. While the emergence of new mobile technology and the "alway-on" employee, as well as a lack of work-life balance are also common contributing factors. 

Employers can use the data collected by their workforce time management system to effectively monitor their employee’s time and attendance – analysing unpaid overtime, those who work from home, as well as absence statistics. 

Armed with this information they may be able to justify hiring additional manpower or bringing in contractors at times of increased activity, or at the very least acknowledge the effort being put in by their team - perhaps introducing some incentive or a Time in Lieu scheme for salaried staff who work overtime.

In the long run, this ultimately benefits the entire organisation as a motivated and happy workforce will lead to increased productivity, as well as reduced absence and staff turnover.

Chief executive of Mind Paul Farmer agrees, "Improving mental wellbeing in the workplace doesn't have to cost a lot. Our research shows that people whose organisations offered flexible working hours and generous annual leave said such measures supported their mental wellbeing."
 

Overtime and Absence costs Queensland Corrective Services $35m - what about your business?

Queensland Corrective Services Minister Joe Francis has raised concerns over “unacceptable” levels of sick leave, overtime and workers compensation amongst prison officers - with overtime and personal leave costing the state close to $35m last year*. 

Organisations need to establish an effective means of measuring and monitoring employee attendance and overtime, particularly across the Public Sector where they are under constant pressure to manage their wage bill more effectively.

Mitrefinch are currently assisting a number of Government and state agencies with their absence and attendance reporting needs, arming them with the information they need to optimise their workforce and eliminate costly overtime and contract labour.

With this information on hand, department heads and managers can quickly identify; how often a worker is absent, how much working time has been lost, if there is a particular pattern forming, and where absenteeism occurs the most (i.e. within a particular department, team). 

An automated Time and Attendance System is a powerful Workforce Management tool designed to accurately analyse employee attendance information and the associated costs. 

By recording unplanned absences and leave, a Time and Attendance System can generate a complete Absence Profile for an individual employee, group of employees, or department, for further analysis. As well as identifying how absence impacts the organisation's overall productivity. 

To help alleviate the problems associated with unplanned absence, in-built employee scheduling and rostering capabilities can help management to plan work schedules and shift cover according to available resources, skill sets, and pre-defined budgets. 

For more information on absence management, attendance recording and time tracking solutions contact the Mitrefinch team today.

* Source: HC Online

Fatigue amounts to billions in lost productivity for Aussie Businesses

Yawning while reading this? Need to reach for the coffee for an extra boost? 

If you are, it seems you aren’t alone, as Australia’s largest-ever sleep census, conducted by bed manufacturer Sealy and CQUniversity, reveals some alarming data on the economic impact of sleepless nights. 

38 per cent of Aussies admit to falling asleep at work or in meetings

The Sealy Sleep Census polled over 13,000 respondents from across Australia and found that 96 per cent are waking up tired each morning, with only four per cent saying they feel refreshed. 

The survey concluded that this is having a serious impact on the nation’s businesses, with sick days, lost man hours, and reduced productivity, all contributing to a combined loss of millions of dollars in lost productivity every year. Not forgetting the increased potential for workplace injuries and safety concerns. 

According to the poll: 

• A third of Australians have called in sick to work due to lack of sleep; 
• 70 per cent of Aussies admit their professional productivity is negatively impacted from feeling tired; and 
• At least 167,000,000 man hours are lost every year as a result, equating to almost $5 billion in lost productivity. 

“The study gives us valuable insight not only into the sleeping habits of Australians but how sleep issues can impact directly on Australian commerce, with some alarming findings,” Sealy’s spokesperson Ross Gage says. 

Perhaps the most shocking result from the Sealy Sleep Census is that 38 per cent of respondents said they have fallen asleep at work or during a work meeting. 

If you are experiencing excessive tiredness at work it is important to identify the factors that are contributing to the fatigue (e.g. workload, roster, personal circumstances), discuss these issues with your employer, make changes as required, and seek professional help if necessary. 

An automated time management system can also assist organisations in implementing an effective Fatigue Management plan. 

By tracking and monitoring employee time and attendance data, a time management system allows you to analyse the amount of time your staff are spending at work, overtime hours, and associated productivity levels. Alerts can be set to notify Supervisors or HR when a particular employee is approaching their work hour limit, enabling them to adjust rosters and shifts accordingly. 

A time management system also automates compliance with current workplace legislation and modern awards, as well as any organisation-specific work rules, and can easily accommodate any new changes. This ensures that employees are only permitted to work if they satisfy all the associated rules, providing you with ‘peace of mind’ that they are alert to perform their duties in a safe manner. 

In addition, by automating annual reporting and maintaining a complete audit trail, a time management system ensures you have all the required information to hand in the unfortunate event of an accident and subsequent legal action. 

For more information on how an automated time management system can assist with effective fatigue management contact Mitrefinch today on 1300 884 831 (+61 2 8672 7888 outside Australia), email sales@mitrefinch.com.au or visit us online. 

Source: My Business: "Lack of sleep costing business millions in lost productivity"

Click here for more information on the Sealy Sleep Census

Employers 'failing to grasp extent and cost of staff absences'

Employers could struggle to make improvements to their absence management practices by failing to recognise the true impact that staff sick leave has on their organisation. 

A study by Aon Hewitt has found that many organisations are unaware of how many working hours are lost through staff absences and how much this could be costing their business.

A poll of 185 employers in the UK, representing a combined workforce of 650,000 employees, revealed that 32 per cent of businesses do not know how many days employees are absent through sickness annually, while of those who could give a figure, 60 per cent were not very confident of its accuracy. 

Furthermore, more than half of the respondents said they do not measure the total cost of employee health issues, including absences, while 14 per cent did not know whether their organisations measured costs relating to health. 

James Kenrick, healthcare consultant at Aon Hewitt, said that employers who fail to report on these type of measures are likely to find it hard to improve on the way they handle staff absences. 

"There is a widespread lack of knowledge among the UK's employers about levels of absence through sickness and the wider costs of healthcare. This suggests a lack of focus on absence rates and on health generally," he said. 

"It is clear that there is a need for healthcare measurement and for tangible improvement on the current situation - but without an accurate picture of sickness absence and healthcare costs, employers will struggle to make and measure improvements." 

The survey also suggested that a lack of integration between absence management and healthcare strategies could be compounding the issue. With 13 per cent of those polled revealing that they view the components of their benefits programme completely separately from staff absences, while 36 per cent said they are only loosely related. 

"In our experience, once management is aware of high sickness rates and the corresponding costs, it takes only a modest degree of intervention to bring rates down swiftly," added Mr Kenrick.

An Employee Time and Attendance system is a powerful tool for analysing and managing employee time and attendance.

By recording unplanned absences, holidays and other leave (compassionate, parental etc...), a Time and Attendance system builds a complete Employee Absence Profile which can be viewed on a weekly, monthly, or annual basis. While a Group Absence Profile allows you to analyse absence for a specific team, department or site.

By measuring the work absences of individual employees a Time and Attendance system can identify how these absences impact the organisation’s overall productivity, while real-time colour-coded reporting allows supervisors and managers to quickly identify potential problem areas and plan work schedules according to available resources, skills sets etc…

If you’d like to find out more about how an automated Time and Attendance system can reduce your company’s absence rates and boost productivity contact Mitrefinch Employee Management today on 1300 884 831 (Australia) or 09 363 9557 (NZ).

Our Free Guide to Choosing a Time and Attendance system is also available for download online.

It's Go Home On Time Day!

Each year, Australians work more than 2 billion hours of unpaid overtime, which is the equivalent of $72 billion worth of foregone wages (See: Something for Nothing: Unpaid overtime in Australia).

Do you find yourself working back late? Never enough hours in the day to do all the things you need or want to do? Or with the emergence of Smart Phones and mobile applications are work calls or emails getting in the way of your free time?

Perhaps you are a manager who values your staff, do you want to show them how important they are?

Well, Go Home On Time Day on Wednesday November 30 is a great way to recognise that life doesn’t need to revolve around work - and here at Mitrefinch we are loving the idea!

To find out more or get involved see: http://www.gohomeontimeday.org.au/

As a provider of Time Management Systems, we are often asked about the value of having a Time and Attendance System when an organisation only has salaried staff on the books. 

In our opinion, if you don't measure it you can't manage it! 

By having all staff clock in/out, managers and supervisors can easily identify just how much unpaid overtime their employees are putting in and if there is a particular pattern forming - e.g. staff being forced to work overtime around the end of the month or busy trading periods. 

Armed with this information you may be able to justify hiring additional staff or bringing in contractors at times of increased activity, or at the very least acknowledge the effort being put in by your team - perhaps introducing a Time in Lieu scheme or incentives for those that put in the hard yards? In the long run, this ultimately benefits you as a motivated and happy workforce generally means increased productivity!

What's more, if your employees are having to frequently work extra hours without compensation you could have a potential lawsuit on your hands. (See blog Post: "Aussie Workers are being forced to work extra hours without compensation, how could a Time and Attendance System help you avoid a potential lawsuit")

There are many more benefits of using an automated time and attendance system, visit our website to find out more or feel free to contact us directly on +61 2 8762 7888 or sales@mitrefinch.com.au