Up to 173,000 Aussies planning a sick day today - things may be a little quiet around your workplace!

Aussie Aussie Aussie, Oi Oi Oi!

With Australia Day falling on Saturday this year, Monday is regarded as a public holiday. And as a result the NSW Business Chamber, warns that this Friday (today!) employers will encounter some additional 173,000 sick days, at a cost of $36 million, as many employees plan on enjoying  an unofficial extra long weekend.

As reported on HC Online, the peak business body advises employers to take a tough stance on the act of “chucking a sickie”, and communicate that such unplanned absence can have a detrimental effect on productivity. 

“It's amazing how many people get 'sick' the day before a long weekend, but it's an obvious stunt that only serves to damage personal reputations and morale in the workplace," CEO Stephen Cartwright said.

Employers are encouraged to communicate a willingness to approve leave requests either side of the long weekend where possible, he said, as this can greatly reduce ‘sickies’ taken. 

Generally when employees are aware of their annual leave entitlement and if they have a substantial number of days stockpiled, they will be more likely to use this rather than feeling like they need to use a sick day instead.

An automated time and attendance management system, with EmployeeSelf Service (ESS) functionality empowers your staff to check their own leave records and entitlements, and request/book leave online without having to converse with their supervisor or HR.

In addition, by maintaining a central repository of all employee leave records, a time and attendance management system monitors and record patterns of absenteeism, sick leave, and productivity, enabling you to identify any particular patterns or sudden unexplained changes.

A time and attendance solution can also help you to effectively manage your organisation’s leave and holiday planning processes by:

• Calculating leave eligibility based on an employee’s hours worked and hire date
• Generating real time absence management and vacation planning reports
• Creating work schedules that take in account employees on leave, thus ensuring you have sufficient cover to meet customer or project demands and deadlines

So if you want to enjoy your Australia Day festivities without having to worry about the effects of unplanned absence, contact Mitrefinch on 1300 884 831 or visit www.mitrefinch.com.au to find out more about effective Absence Management and Time and AttendanceTracking.

Source: HC Online

Preparing for an Olympic Rise in Absenteeism

Aussie, Aussie, Aussie, Oi, Oi, Oi!

With the Olympics kicking off in just a few days time, HR professionals have been advised to prepare themselves for a potential increase in absenteeism. 

Think this sounds unlikely? Think again! As if absenteeism figures are anything similar to those recorded during the 2010 FIFA world cup in South Africa, organisations could see a 25% spike in unplanned absence. (Read: HC Online: “Wimbledon, Tour de France, Olympics equals spike in sickies”)

As such, planning ahead is advisable. NSW Business Chamber senior manager of public affairs Damian Kelly said managers could consider rostering staff differently in order to avoid an increase in absenteeism. “It may be the case that some employees may be able to work from home or alter their working hours.” (Read: More than half of employers to change working practices during the Olympics) 

Some businesses will also look to take advantage of the London Games by hosting team-building events and running down employee leave. 

According to Randstad, organisations may find it’s an ideal time to embrace the spirit of the sport, have fun and build employee morale through celebration and a culture of teamwork. 

“Get employees involved in a running or walking club, sweeps or provide TVs where they can have 15-minute breaks to watch highlights or replays,” suggests Paul Dundon, Managing Director of absentee management company Direct Health Solutions. 

Speaking to the Australian Financial Review, Australia Post, a sponsor of the Australian Olympic team, said it was sending some staff to London and providing TVs for other staff to watch some of the events. 

“If a major event is on, we will work with our staff to make appropriate arrangements so they can watch the event,” they said. 

Paul Nesbit from Macquarie University’s graduate school of management said managers should calculate how many staff were needed to maintain services. 

“Identify where people can take legitimate leave and encourage them to take it. Like at Christmas, some people are happy to work through and take time off during different periods,” Dr Nesbit said. 

How might an automated Time and Attendance System help?

A Time and Attendance system is a powerful Workforce Management tool for analysing employee attendance information and the associated costs.

By recording unplanned absences, holidays and paid parental leave, an automated Time and Attendance system provides you with a complete Absence Profile for an individual employee or group of employees for further analysis.

In addition, by measuring work absences an automated Time and Attendance system can identify how these absences impact the organisation's overall productivity, as well as highlighting possible trends (i.e.spike in unplanned absense levels the day after Australia Day or the UEFA Champions League Final ) – allowing you to plan ahead and be prepared next time around.

In-built employee scheduling and rostering capabilities also enable management to plan projected manpower and work schedules according to available resources, skills sets etc...

For more information please feel free to call 1300 884 831 (+61 2 8762 7888 outside Australia), email sales@mitrefinch.com.au or visit us online.

Read More: 

Australian Financial Review (AFR): “As flu hits and Games begin, get ready for more absentees” 

HC Online: “Wimbledon, Tour de France, Olympics equals spike in sickies”

Businesses fear a mass sick day this Friday after Australia Day

Apparently our National Day is not an excuse for a hangover at work or “chucking a sickie” this Friday - how very unAustralian I hear some of you say! 

But, with hangovers costing businesses $5.6 billion a year, maybe it's time we had a rethink about overindulging during Australia Day festivities. 

NSW Business Chamber Executive Officer, Stephen Cartwright, urged revellers not to get carried away when they still had to put in a full day’s work before the weekend. 

“While Thursday will be a day off for many Australians to celebrate their national holiday, Friday is a normal working day, and employees will be expected to show up to the workplace ‘bright eyed and bushy tailed’”. 

Mr Cartwright said employees who planned to take a ‘sickie’ on Friday should be warned that they will be fooling no one. 

“Anybody who takes a ‘sickie’ on the Friday after Australia Day is not going to go unnoticed by their employer or their colleagues and it is likely to damage their professional reputation”. 

Employees who are planning an extra-long weekend have been urged to use their annual leave or talk to their employers to come up with alternative arrangements. 

“The impact of staff taking a ‘mass sick day’ on a business is significant in financial costs and lost productivity.” 

Read the full article on the NSW Business Chamber website here  

Leave Slots are an innovative holiday planning feature now available in the latest release of Mitrefinch’s Time Management System. 

This new functionality enables managers and supervisors to limit how many employees can be off on a given day or time period e.g. this Friday following Australia Day - averting potential staffing shortfalls and ensuring you have sufficient staff on hand to meet demand. 

Employees can view available Leave Slots online and they will be unable to request leave once the limit has been reached – hence HR won’t need to deal with multiple requests from staff on what days are available etc... 

In addition, Absence Profiling, allows you to see who took a sick day, when, and if any particular pattern is forming. For example, you could check back to last year and see if there was a spike in sick days taken the day after Australia Day or other popular public holidays – and take appropriate action. 

If you happen to work in an industry where staff are required to work on Australia Day, an automated Time and Attendance Software System can also take the stress out of payroll processing – by easily calculate overtime pay and public holiday penalties, and exporting this information direct to your external payroll application. 

Now all you have to worry about is how you are going to celebrate Australia Day! 

To find out more about Leave Management, Absence Profiling or Employee Time Management contact Mitrefinch today on 1300 884 831 or email sales@mitrefinch.com.au 

Have you noticed a spike in sickies this week?

Managers around the country are preparing for a rise in sudden sickies this week, as the midweek public holiday for Australia Day prompts many to take an unofficial extra long weekend.

Absenteeism expert Paul Dundon, of Direct Health Solutions, told the Herald Sun that employers could expect a 15-20 per cent increase in sick leave on the Thursday and Friday after Australia Day.

While Chris James, spokesman for the Victorian Employers' Chamber of Commerce and Industry, agreed some employees would attempt to take two "sickies" to turn the public holiday into a five-day weekend.

Interestingly, a recent report, also found that public servants, especially those living near the coast, take more sick leave than their counterparts in the private sector, with an apparent spike in days off before and after weekends and public holidays.

Unplanned absenteeism is a major concern for many organisations and employers must consider both the direct and indirect costs incurred when an employee is absent.

Direct costs are the benefits paid to the employee to provide income during an absence i.e. Sick, holiday and vacation pay as well as a disability benefit. However the indirect costs associated with unplanned absence are typically ignored or poorly tracked yet they can have a considerable impact to an organisation’s bottom line.

Some indirect costs include;

• A decrease in productivity, resulting in missed business opportunities or reduced customer service
• Fees of the temporary staff required to cover for the absent staff, or overtime costs for other staff covering for their absent colleagues
• Weaken morale of staff forced to cover for absent colleagues, may have a knock-on effect, establishing a culture for “chucking a sickie”

So what can you do to control the impact of absenteeism?

As the old adage goes, “If you can’t measure it, you can’t manage it”. Organisations need to have an effective means of measuring staff absence in place, enabling them to assess the extent of the issue and decide the best means of tackling the problem.

A Time and Attendance system can monitor and record patterns of absenteeism, sick leave, and productivity, allowing you to establish any regular patterns or sudden unexplained changes.

For example, the Mitrefinch Time and Attendance solution, includes advanced Absence Management functionality allowing employers to profile staff by absence tracking. The system measures how the work absences of individual employees impact your business - by recording the number of absences and the duration of each incidence and providing a ‘score’ for each employee.

With this information readily and quickly available, management can identify workers suspected of abusing sick leave and possible absenteeism trends – allowing them to deal with problem areas before they do any more damage to the organisation’s bottom line.

So want to enjoy your Australia Day festivities without having to worry about a loss of productivity for the rest of the week? Then give us a call today on 1300 884 831 or visit Mitrefinch to find out more about effective Absence Management.

(Sources: “Sickies by the seaside: report points the finger”, SMH 8/12/10, Brian Robins and “Bosses brace for sickies following Australia Day”, Herald Sun 22/01/11, Staff Writers)